Focus on therapy.
Clara handles the rest.
Clara brings your scheduling, clinical notes, billing, intake and client growth into one calm platform, so your practice runs itself in the background while you do the work that matters.
Good morning, Dr. Patel
Wed, June 10Everything your practice needs.
Nothing it doesn't.
Most clinics run on five to seven disconnected tools held together by manual workflows. Client information lives everywhere and nowhere; admin time grows with every new client. Clara is one system where clinical care and practice growth finally share the same record.
Electronic health records
Structured client charts, SOAP and DAP note templates, treatment plans and secure document storage, designed around how therapists actually document.
Scheduling
Recurring sessions, waitlists, buffer time and automatic reminders for every practitioner and video session, built around a real clinical week.
A beautiful booking site
Every practice gets a polished public booking page: your services, your practitioners, your live availability. Share one link and new clients book themselves in.
Inquiries and follow-ups
Every inquiry captured, tracked and followed up automatically, from first contact to active client. Retire the spreadsheet; nothing slips through.
Calls and texts
A dedicated clinic number for calls and texts, right inside Clara. Every conversation lands on the client record, and your personal cell stays personal.
Billing
Cards on file, automatic invoicing after every session, insurance-ready receipts and clean practitioner payouts. Revenue stops leaking.
Intake management
Consent, history and policies collected before the first session through mobile-friendly forms that flow straight into the chart. No printing, no chasing.
Reporting
Utilization, show rates, retention and revenue in plain language, so practice owners can run on numbers instead of gut feel.
Fragmented stacks fail quietly. A lead answered two days late, an intake form lost in an inbox, an invoice never sent. Each one is small; together they cost clinics hours every week and clients every month. Clara closes those gaps by making them impossible, because everything happens in one system on one client record.
One unbroken path, from first inquiry to lasting care
This is what makes Clara different. The same record follows your client through every stage, so nothing is re-entered, nothing is forgotten, and you can see exactly where every person is in their journey. Select any stage to see how it works.
Built around a therapist's day
Every screen in Clara was designed for the realities of clinical work: full days, sensitive information, and no patience for software that gets in the way.
Scheduling that protects your day
A calendar built for clinical work: recurring clients, buffer time, video and in-person sessions, and availability rules per practitioner. Clients book from your public booking site’s live availability, and reminders go out without you thinking about them.
- Online booking from live availability, no back and forth
- Automatic SMS and email reminders that lift show rates
- Waitlists, cancellations and recurring sessions handled cleanly
A beautiful booking site, made for you
Every practice gets a polished public booking page on day one: your brand, your services, your practitioners and your live availability. Put one link in your directory profiles, your Instagram bio and your email signature, and new clients book themselves in while you're in session.
- Designed for you, with your name, colours and photos
- Gorgeous on a phone, where most clients actually book
- Free consults, full sessions and waitlists, straight to your calendar
Clinical notes that write themselves into the chart
SOAP, DAP, BIRP and intake templates, treatment plans and risk assessments, all attached to the right session automatically. Sign and lock notes for a clean clinical record, and carry forward last session's plan in one click.
- Discipline-specific templates you can customize per clinician
- Sign-and-lock with a full audit trail on every record
- Unsigned-note nudges so documentation never piles up
Client reports improved sleep this week and reduced anticipatory worry before work meetings. Practiced grounding twice.
Engaged, affect brighter than prior session. GAD-7 score 9, down from 13 at intake.
Steady progress toward treatment goals; cognitive restructuring generalizing to workplace contexts.
Continue weekly sessions. Introduce behavioural experiment for next meeting scenario.
Every inquiry tracked, without the spreadsheet
Most practices track new inquiries in a spreadsheet, an inbox and somebody's memory. Clara replaces all three. Every inquiry from your booking site, Psychology Today profile, ads or referrals lands on one organized board with its source attached, follow-up reminders, and a clear view of who needs a reply.
- Every lead captured automatically with its source attached
- Follow-up sequences so no inquiry goes cold in an inbox
- See which channels actually produce lasting clients
Your own clinic number, for calls and texts
Clara gives your practice a dedicated phone number. Call and text clients right from the platform: confirmations, gentle reminders, quick reschedules. Every conversation lands on the client record automatically, and your personal cell number stays private.
- A clinic phone number included with your account
- Two-way texting that clients actually reply to
- Calls and messages logged to the chart automatically
Billing that finishes itself after every session
Cards on file, automatic invoices the moment a session ends, insurance-ready receipts for clients to submit, and clear practitioner payout summaries for group practices. Outstanding balances are flagged and followed up before they age.
- Charge cards on file the moment a session ends
- Receipts formatted for insurance and benefits claims
- Practitioner splits and payout reports for group clinics
| Client | Session | Amount | Status |
|---|---|---|---|
| Maya K. | Jun 10 · Individual | $160 | Paid |
| Jordan R. | Jun 10 · Couples | $210 | Paid |
| Sam L. | Jun 11 · Intake | $180 | Card on file |
| Noah B. | Jun 4 · Individual | $160 | Reminder sent |
Intake handled before the first hello
Consent, history, policies and a card on file, collected through mobile-friendly forms sent automatically when a consult is booked. Responses flow straight into the chart, and you walk into the first session already informed.
- Form packages sent automatically at the right moment
- E-signatures on consent and cancellation policies
- Gentle automated nudges until everything is complete
Welcome to the practice
Reporting a clinic owner can actually run on
Utilization by practitioner, show rates, retention curves, revenue and inquiry conversion, all in plain language. Solo therapists see their practice clearly; group practice owners see every clinician at a glance, without exporting a single spreadsheet.
- Practitioner utilization and caseload balance at a glance
- Retention and rebooking signals before clients drift
- Clinic-wide rollups as your team grows
What changes when everything lives in one place
This is not a feature checklist comparison. It's the difference between a practice you manage by hand and one that runs in the background.
| A typical therapy stack | With Clara | |
|---|---|---|
| Tools to manage | ✕5 to 7 subscriptions, each with its own login, support queue and bill | ✓One platform, one login, one predictable cost |
| Where client data lives | ✕Scattered across an EHR, inboxes, spreadsheets and form tools | ✓One client record from first inquiry through every session |
| New inquiries | ✕Answered when someone remembers; many quietly go cold | ✓Captured, tracked and followed up automatically with source insight |
| Calls and texts | ✕Your personal cell for work texts, with no record of what was said | ✓A clinic number inside Clara, every conversation saved to the chart |
| Intake | ✕PDFs emailed back and forth, retyped into the chart by hand | ✓Mobile forms that flow directly into the clinical record |
| Billing | ✕Invoices created manually; balances chased at month end | ✓Auto-invoiced after each session with insurance-ready receipts |
| Practice visibility | ✕Exported spreadsheets, stitched together quarterly, already stale | ✓Live utilization, retention and revenue across every clinician |
Your practice, finally off your plate
You became a therapist to do therapy, not administration. Clara gives you back the evenings currently spent on notes, invoices and inbox triage, with a system simple enough to learn in an afternoon.
Coordination without the group chat
Shared calendars, per-practitioner availability and permissions, clean payout splits, and one view of every client across your team of 2 to 4 clinicians. Everyone sees what they should, and nothing more.
Migration is the easy part
Hundreds of clinics have moved to Clara from Jane, SimplePractice and spreadsheets, and we handle the move with you every step of the way. First EHR? Amazing; we set everything up together and you start clean.
One plan. Everything included.
Clara is one complete platform at one simple price: scheduling, notes, billing, intake, your booking site, your clinic phone number and reporting. No feature tiers, no add-ons to unlock, no surprises on the invoice.
- Every feature included, with unlimited clients and documents
- Free white-glove migration from Jane, SimplePractice or any other system
- Onboarding handled with you; most practices are live in days
- No setup fees and no long-term contract; cancel anytime
Switching is the easy part
Hundreds of clinics have already moved to Clara from Jane, SimplePractice, spreadsheets and paper. We handle the move with you, every step of the way.
The things therapists ask us first
Handling sensitive client information is serious work. These are the honest answers.
How does Clara protect client privacy and confidentiality?+
Privacy is the foundation of the platform, not a feature. Client data is encrypted in transit and at rest, every account uses role-based access so practitioners and admin staff only see what their role requires, and a full audit trail records who accessed what and when.
Signed clinical notes are locked against silent edits, and your data is always yours: you can export your complete records at any time.
Is Clara compliant where I practice?+
Clara is designed around the privacy frameworks that govern therapy in the regions we serve, including HIPAA in the United States and PIPEDA and provincial health privacy legislation, such as Ontario's PHIPA, in Canada. That means regional data residency, consent capture built into intake, audit logging, and record retention controls that align with what regulators and licensing bodies expect.
During onboarding we walk through the specific requirements of your jurisdiction and your college or licensing board, so your documentation and consent workflows are configured correctly from day one.
What does migrating from Jane or SimplePractice involve?+
Less than you'd think. Hundreds of clinics have already moved to Clara from Jane, SimplePractice, spreadsheets and paper, and our team handles the move with you: you download a simple export from your current system, we import and map your clients, appointments and balances, and we review everything together before you go live. Most practices are running on Clara within days, with no cutover weekend and no double entry.
If Clara is your first EHR, even better: there's nothing to migrate. We set up your calendar, forms, billing and booking site with you, and you start clean.
How does billing work with insurance and extended health benefits?+
Most private-pay therapy is reimbursed through insurance or extended health benefits, so Clara is built for that reality. Every invoice and receipt includes the details insurers ask for: practitioner name, designation and registration or license number, session date and service, and your practice's information, so clients can submit claims without coming back to you for corrections.
Cards on file mean sessions are charged automatically, tax handling is configurable per service, and group practices get clean practitioner payout reporting.
Do I really get a clinic phone number?+
Yes. Every Clara account comes with a dedicated phone number for your practice. You call and text clients right from the platform, reminders and confirmations go out from that same number, and every conversation is saved to the client's record automatically.
Your personal cell number stays private, and your whole team can share the clinic line with clear ownership of every conversation.
How much does Clara cost?+
Clara starts at $50 per clinician per month, with every feature included: scheduling, notes, billing, intake, your booking site, your clinic phone number and reporting. There are no feature tiers, no setup fees and no per-client charges.
Migration is free, onboarding is handled with you, and there's no long-term contract. Stay because it works, not because you're locked in.
Who is Clara for?+
Clara is built for psychotherapy and counselling practices in Canada and the US: solo therapists who want their evenings back, and group practices of 2 to 4 clinicians that need coordination without chaos, which is exactly how the vast majority of practices run.
If your practice currently lives in a patchwork of an EHR, a booking tool, spreadsheets and an invoicing app, Clara was built for you.
Your clients get your full attention.
Clara gets everything else.
See the platform in a 30-minute walkthrough tailored to your practice. Pick a time that works for you, and we’ll handle the rest.